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Job Applications and Employment
The purposes of the processing
Personal data we collect
Sensitive (special category) personal data we collect
Who we are
The contact details of our data protection officer
The lawful basis for processing personal data
The lawful basis for processing special category personal data
Relevant legislation
The legitimate interests for the processing
Who we share your data with
Transfers of personal data to any third countries or international organisations
How long we keep your personal data
Your rights
Your right to withdraw consent
Mailing list
Your obligation to provide the personal data
The existence of automated decision-making, including profiling
Your right to lodge a complaint with a supervisory authority
The purposes of the processing
We collect your personal data in order to assess and process your application for employment. If your application is successful the information will be used to create your personnel record.
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Personal data we collect
- Names
- Addresses
- Date of birth
- Email addresses
- Phone numbers
- Photos
- Unique identifiers (National Insurance Number)
We may also collect personal data about you from third parties, including references from former employers and information for criminal records checks. We will only collect this information once a job offer is made to you and we will only do so with your consent.
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Sensitive (special category) personal data we collect
- Ethnicity
- Religious belief
- Physical and mental health information
- Sexual orientation
- Trade union membership
- Criminal records
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Who we are
Hastings Borough Council
Muriel Matters House
Hastings
East Sussex
TN34 3UYTel: 01424 451066
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The contact details of our data protection officer
Data Protection Officer
Hastings Borough Council
Muriel Matters House
Hastings
East Sussex
TN34 3UYContact our data protection officer.
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The lawful basis for processing personal data
Contract: the processing is necessary for a contract we have with the individual, or because they have asked us to take specific steps before entering into a contract.
Public task: the processing is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law.
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The lawful basis for processing special category personal data
Employment Rights and Obligations: processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law in so far as it is authorised by Union or Member State law or a collective agreement pursuant to Member State law providing for appropriate safeguards for the fundamental rights and the interests of the data subject.
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Relevant legislation
Rehabilitation of Offenders Act 1974 (updated guidance 10 March, 2014)
Freedom of Information Act 2000
Regulation of investigatory powers Act 2000
Telecommunications (lawful business Practice) (interception of communications) Regulations 2000
Criminal Justice and Immigration Act 2008
Income Tax Employment regulations 1993 (S1 1993/744 amended 1996 (S1 1996/2631)
Public Service Pensions Act 2013 - Local Government Pension Scheme/Auto Enrolment
RIDDOR 1995 (S1 1995/3163 as amended and the Limitation Act 1980)
The Statutory Maternity Pay (general) Regulations 1986 (S1 1986/1960) as amended
Working Time Regulations 1998 (S1 1998/1833)
Attachment of Earnings Act 1971
Child Maintenance and Other Payments Act 2008
Code of Audit practice - LG (2010) (the code) sets required standards for appointed auditors
Local Audit and Accountability Act 2014
Accounts and Audit Regulations 2015
Medical Access to reports act 1988
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The legitimate interests for the processing
Not applicable.
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Who we share your data with
Your personal data may be shared internally for the purposes of processing your application and undertaking the recruitment exercise. This would be limited to the Human Resources team, managers with a vacancy and any officers involved in the recruitment process.
We will not share your personal data with third parties unless your application for employment is successful and we make you a job offer. We will then share your personal data with your nominated referees in order to obtain references for you and, if applicable, with our selected occupational health contractors to obtain medical clearance.
Once your employment commences:
If you join the pension scheme we will share your information with our pension administering authority, East Sussex County Council.
We are required by law to share your bank details, pay details and tax deducted with Her Majesty's Revenues and Customs (HMRC).
Where your employment requires a Disclosure and Barring Service check, you will complete the required forms which will then be signed by us and forwarded to the DBS vetting service.
We will not share your personal data with any other organisations without your consent.
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Transfers of personal data to any third countries or international organisations
Any contracts with providers who might host personal information abroad have appropriate clauses to ensure adequate technical and organisational security measures are in place.
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How long we keep your personal data
For information about how long we keep your personal data, please refer to our data retention policy.
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Your rights
You can find out more about each of your rights on our Your privacy page.
You can ask for access to the information we hold on you.
You can ask to change information you think is inaccurate.
You can ask to limit what we use your personal data for.
You can object to us processing your personal data.
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Your right to withdraw consent
Not applicable.
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Mailing list
Not applicable.
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Your obligation to provide the personal data
If you do not supply your personal data, we will be unable to consider your application for employment.
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The existence of automated decision-making, including profiling
Not applicable.
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Your right to lodge a complaint with a supervisory authority
The Information Commissioner is the UK's independent body set up to uphold information rights.
If you would like to know more about your rights under the Data Protection law, and what you should expect from us, visit the Information Commissioner's website.
If you have any concerns regarding our privacy practices or about exercising your Data Protection rights, you may contact the Information Commissioner's Office:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AFTel: 0303 123 1113 or 01625 545 745
Email: casework@ico.org.ukBack to top of page
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