Housing Health and Safety

The purposes of the processing
Personal data we collect
Sensitive (special category) personal data we collect
Who we are
The contact details of our data protection officer
The lawful basis for processing personal data
The lawful basis for processing special category personal data
Relevant legislation
The legitimate interests for the processing
Who we share your data with
Transfers of personal data to any third countries or international organisations
How long we keep your personal data
Your rights
Your right to withdraw consent
Mailing list
Your obligation to provide the personal data
The existence of automated decision-making, including profiling
Your right to lodge a complaint with a supervisory authority

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The purposes of the processing

We collect your personal data in order to carry out our duties under Parts 1, 2 and 4 of The Housing Act 2004. This enables us to keep local housing conditions under review, carry out inspections to risk assess the health and safety of housing conditions, and assess the suitability of the condition and management arrangements in houses of multiple occupation (HMOs).

We also have duties and powers under other legislation, all with the same aim of improving housing conditions.

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Personal data we collect

• Names
• Addresses
• Email addresses
• Phone numbers
• Occupancy numbers at the premises (for example, the number of adults and children and ages)

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Sensitive (special category) personal data we collect

• Physical and mental health information

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Who we are

Hastings Borough Council
Muriel Matters House
Hastings
East Sussex
TN34 3UY

Tel:  01424 451066

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The contact details of our data protection officer

Data Protection Officer
Hastings Borough Council
Muriel Matters House
Hastings
East Sussex
TN34 3UY

Contact our data protection officer.

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The lawful basis for processing personal data

Public task: the processing is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law.

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The lawful basis for processing special category personal data

Substantial public interest: the processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights of the data subject.

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Relevant legislation 

Housing Act 2004

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The legitimate interests for the processing

Not applicable.

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Who we share your data with

We may share your personal information with East Sussex Fire and Rescue Service. This is for the purposes of allowing further fire safety advice and support to be provided to you. We will only do this with your express permission.

We may also share your personal information with East Sussex Fire and Rescue Service without your consent where we are permitted to do so by law. We will only do this where we believe there is a risk to health and safety and where East Sussex Fire and Rescue Service need this information in order to carry out their own legal duties.

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Transfers of personal data to any third countries or international organisations

Any contracts with providers who might host personal information abroad have appropriate clauses to ensure adequate technical and organisational security measures are in place.

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How long we keep your personal data

For information about how long we keep your personal data, please refer to our data retention policy.

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Your rights

You can find out more about each of your rights on our Your privacy page.      

You can ask for access to the information we hold on you.

You can ask to change information you think is inaccurate.

You can ask to limit what we use your personal data for.

You can object to us processing your personal data.

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Your right to withdraw consent

Not applicable.

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Mailing list  

Not applicable.

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Your obligation to provide the personal data

If you do not supply your personal data, we will not be able to complete our duties under the Housing Act 2004.

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The existence of automated decision-making, including profiling

Not applicable.

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Your right to lodge a complaint with a supervisory authority

The Information Commissioner is the UK's independent body set up to uphold information rights.

If you would like to know more about your rights under the Data Protection law, and what you should expect from us, visit the Information Commissioner's website.

If you have any concerns regarding our privacy practices or about exercising your Data Protection rights, you may contact the Information Commissioner's Office:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113 or 01625 545 745
Email: casework@ico.org.uk

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