Council Newsletter

The purposes of the processing
Personal data we collect
Sensitive (special category) personal data we collect
Who we are
The contact details of our data protection officer
The lawful basis for processing personal data
The lawful basis for processing special category personal data
Relevant legislation
The legitimate interests for the processing
Who we share your data with
Transfers of personal data to any third countries or international organisations
How long we keep your personal data
Your rights
Your right to withdraw consent
Mailing list
Your obligation to provide the personal data
The existence of automated decision-making, including profiling
Your right to lodge a complaint with a supervisory authority

The purposes of the processing

We use your email address, name and email preferences to keep you informed with what we are doing, service updates, news, events and important public health information.

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Personal data we collect

• Names
• Email addresses

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Sensitive (special category) personal data we collect

Not applicable.

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Who we are

Hastings Borough Council
Muriel Matters House
Hastings
East Sussex
TN34 3UY

Tel:  01424 451066

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The contact details of our data protection officer

Data Protection Officer
Hastings Borough Council
Muriel Matters House
Hastings
East Sussex
TN34 3UY

Contact our data protection officer.

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The lawful basis for processing personal data

Public task: the processing is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law.

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The lawful basis for processing special category personal data

Not applicable.

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Relevant legislation 

Local Authorities wishing to carry out marketing, communicate information to its service users via newsletters or general communications, or where they wish to carry out consultations, can rely on Article (6)(1)(e), their duty to carry out a public task in the public interest, as long as they are providing them with the marketing, communication or consultation in relation to the services that they have agreed to receive, are receiving, or where the Local Authority has a legal obligation to provide, such as, Council tax.

In such situations, it would not be unreasonable for Local Authorities to communicate with those who have 'signed up', or who are in receipt of the services, as it would not be an 'unexpected' communication. This is known as 'soft opt-in', where they have not opted in or out of receiving communication about this service (unless they have explicitly told us not to communicate any information to them). However, the service user must be given the opportunity to object to the processing ('opt-out') with each communication and so be able 'opt-out' from receiving future communications, so that we can be confident about any processing or further contacts we make with residents. Any 'opt-out' must be considered and recorded unless the department sending the communication can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the service user.

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The legitimate interests for the processing

Not applicable.

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Who we share your data with

We do not share your council newsletter information with other organisations.

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Transfers of personal data to any third countries or international organisations

Any contracts with providers who might host personal information abroad have appropriate clauses to ensure adequate technical and organisational security measures are in place.

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How long we keep your personal data

We keep your details until you 'opt-out' of receiving the council newsletter.

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Your rights

You can find out more about each of your rights on our Your privacy page.      

You can ask for access to the information we hold on you.

You can ask to change information you think is inaccurate.

You can ask to limit what we use your personal data for.

You can object to us processing your personal data.

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Your right to withdraw consent

Every communication we send includes instructions on how to 'opt-out'.

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Mailing list (Council newsletter)  

Every communication we send includes instructions on how to 'opt-out'.

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Your obligation to provide the personal data

If you 'opt-out', you will not receive the council newsletter.

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The existence of automated decision-making, including profiling

Not applicable.

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Your right to lodge a complaint with a supervisory authority

The Information Commissioner is the UK's independent body set up to uphold information rights.

If you would like to know more about your rights under the Data Protection law, and what you should expect from us, visit the Information Commissioner's website.

If you have any concerns regarding our privacy practices or about exercising your Data Protection rights, you may contact the Information Commissioner's Office:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113 or 01625 545 745
Email: casework@ico.org.uk

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