Councillors

The purposes of the processing
Personal data councillors may collect
Sensitive (special category) personal data we collect
Who we are
The contact details of our data protection officer
The lawful basis for processing personal data
The lawful basis for processing special category personal data
Relevant legislation
The legitimate interests for the processing
Who we share your data with
Transfers of personal data to any third countries or international organisations
How long we keep your personal data
Your rights
Your right to withdraw consent
Mailing list
Your obligation to provide the personal data
The existence of automated decision-making, including profiling
Your right to lodge a complaint with a supervisory authority

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The purposes of the processing

Our councillors collect your personal data to help you with any issues or complaints that you have raised with them.

Each of our councillors is legally responsible for protecting and processing the personal information that you provide, and is registered with the Information Commissioner's Office.

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Personal data councillors may collect

• Names
• Addresses
• Email address
• Phone number
• Unique identifiers
• Details of your issue or complaint.

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Sensitive (special category) personal data councillors may collect

Depending on the nature of your request, you may need to provide sensitive personal data to your councillors. This may include:

• Ethnicity
• Religious belief
• Political opinions
• Physical and mental health information
• Sexual orientation
• Trade union membership
• Genetic or biometric data
• Criminal records

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Who we are

Hastings Borough Council
Muriel Matters House
Hastings
East Sussex
TN34 3UY

Tel:  01424 451066

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The contact details of our data protection officer

Data Protection Officer
Hastings Borough Council
Muriel Matters House
Hastings
East Sussex
TN34 3UY

Contact our data protection officer.

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The lawful basis for processing personal data

Public task: the processing is necessary for our councillors to perform a task in the public interest or for their official functions, and the task or function has a clear basis in law.

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The lawful basis for processing special category personal data

Substantial public interest: the processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights of the data subject.

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Relevant legislation 

Data Protection (Processing of Sensitive Personal Data)(Elected Representatives) Order 2002

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The legitimate interests for the processing

Not applicable.

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Who we share your data with

Your personal data may be shared with relevant council officers, other councillors, government departments or other public bodies in order to provide the help you have requested, or to resolve the issue you have raised.  Our councillors will normally seek your permission before sharing your data.

Your data may also be disclosed to third parties where it is necessary to comply with a legal obligation. 

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Transfers of personal data to any third countries or international organisations

Any contracts with providers who might host personal information abroad have appropriate clauses to ensure adequate technical and organisational security measures are in place.

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How long we keep your personal data

Our councillors will not hold your data longer than necessary, and in any event no longer than six years.

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Your rights

You can find out more about each of your rights on our Your privacy page.      

You can ask for access to the information your councillors hold on you.

You can ask to change information you think is inaccurate.

You can ask to limit what your councillors use your personal data for.

You can object to your councillors processing your personal data.

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Your right to withdraw consent

Not applicable.

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Mailing list

Not applicable.

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Your obligation to provide the personal data

If you do not provide your personal data, your councillors may not be able to provide you with the help you have requested.

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The existence of automated decision-making, including profiling

Not applicable.

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Your right to lodge a complaint with a supervisory authority

The Information Commissioner is the UK's independent body set up to uphold information rights.

If you would like to know more about your rights under the Data Protection law, and what you should expect from us, visit the Information Commissioner's website.

If you have any concerns regarding our privacy practices or about exercising your Data Protection rights, you may contact the Information Commissioner's Office:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113 or 01625 545 745
Email: casework@ico.org.uk

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