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Active Hastings
- The purposes of the processing
- Personal data we collect
- Sensitive (special category) personal data we collect
- Who we are
- The contact details of our data protection officer
- The lawful basis for processing personal data
- The lawful basis for processing special category personal data
- Relevant legislation
- The legitimate interests for the processing
- Who we share your data with
- Transfers of personal data to any third countries or international organisations
- How long we keep your personal data
- Your rights
- Your right to withdraw consent
- Mailing list
- Your obligation to provide the personal data
- The existence of automated decision-making, including profiling
- Your right to lodge a complaint with a supervisory authority
The purposes of the processing
Hastings Borough Council’s Active Hastings project is an externally funded physical activity promotion programme.
The information you provide enables us to report back to funders about the types of people who are attending our sessions (for example, the number of females, the number of people with disabilities, or the number of people from a particular area of the town). This information is used to evaluate the success of the project and inform future work. All information passed to funders is in number form and is anonymous.
Your personal data is also used to provide you with information about the activities that you have signed up to take part in, and to enable the instructors to provide safe and effective physical activity sessions that take account of your individual needs.
Personal data we collect
- Names
- Addresses
- Gender
- Dates of birth
- Email address
- Phone number
- Free schools meal status
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Sensitive (special category) personal data we collect
- Ethnicity
- Disability
- Physical and mental health information
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Who we are
Hastings Borough Council
Muriel Matters House
Hastings
East Sussex
TN34 3UYTel: 01424 451066
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The contact details of our data protection officer
Data Protection Officer
Hastings Borough Council
Muriel Matters House
Hastings
East Sussex
TN34 3UYContact our data protection officer.
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The lawful basis for processing personal data
Consent: the individual has given clear consent for us to process their personal data for a specific purpose.
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The lawful basis for processing special category personal data
Explicit consent: The data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where UK law provides that the prohibition referred to in paragraph 1 may not be lifted by the data subject.
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Relevant legislation
Not applicable.
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The legitimate interests for the processing
Not applicable.
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Who we share your data with
Some sessions are run in partnership with other organisations or are led by external instructors. If the session is being run in partnership with another organisation, you will be asked to opt in to allow us to share your information with them. If you do opt in, they will also store your data in line with UK GDPR and will not share it with anyone else.
If the session you are attending is being led by an external instructor, we may need to share your information with them to enable you to participate safely. They will only use your data for the purpose of providing you with information regarding the session you have signed up to and ensuring that you can safely take part in the session. They will not use your data for any other purposes. They will also store your data in line with UK GDPR and will not share it with anyone else.
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Transfers of personal data to any third countries or international organisations
Any contracts with providers who might host personal information abroad have appropriate clauses to ensure adequate technical and organisational security measures are in place.
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How long we keep your personal data
Your information will be stored for three years after the last session that you attend.
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Your rights
You can find out more about each of your rights on our Your privacy page.
You can ask for access to the information we hold on you.
You can ask to change information you think is inaccurate.
You can ask to limit what we use your personal data for.
You can object to us processing your personal data.
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Your right to withdraw consent
You have the right to withdraw your consent for the processing at any time by emailing activehastings@hastings.gov.uk. Please note that if consent is withdrawn, you will be unable to attend any further Active Hastings sessions without re-registering.
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Mailing list
We provide and manage a mailing list so that you can find out about upcoming Active Hastings events. Opting into the list is optional and every communication we send includes instructions on how to opt out.
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Your obligation to provide the personal data
If you do not provide your personal data, you will be unable to attend an Active Hastings session.
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The existence of automated decision-making, including profiling
Not applicable.
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Your right to lodge a complaint with a supervisory authority
The Information Commissioner is the UK's independent body set up to uphold information rights.
If you would like to know more about your rights under the Data Protection law, and what you should expect from us, visit the Information Commissioner's website.
If you have any concerns regarding our privacy practices or about exercising your Data Protection rights, you may contact the Information Commissioner's Office:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AFTel: 0303 123 1113 or 01625 545 745
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