Planning Applications

• The purposes of the processing
• Personal data we collect
• Sensitive (special category) personal data we collect
• Who we are
• The contact details of our data protection officer
• The lawful basis for processing personal data
• The lawful basis for processing special category personal data
• Relevant legislation
• The legitimate interests for the processing
• Who we share your data with
• Transfers of personal data to any third countries or international organisations
• How long we keep your personal data
• Your rights
• Your right to withdraw consent
• Mailing list (Planning Application Notifications)
• Your obligation to provide the personal data
• The existence of automated decision-making, including profiling
• Your right to lodge a complaint with a supervisory authority

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The purposes of the processing

We collect your personal data you provide for the purpose as assessing and processing your planning application.

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Personal data we collect

• Names
• Addresses
• Email addresses
• Phone numbers

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Sensitive (special category) personal data we collect

Not applicable.

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Who we are

Hastings Borough Council
Muriel Matters House
Hastings
East Sussex
TN34 3UY

Tel:  01424 451066

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The contact details of our data protection officer

Data Protection Officer
Hastings Borough Council
Muriel Matters House
Hastings
East Sussex
TN34 3UY

Contact our data protection officer.

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The lawful basis for processing personal data

Legal obligation: the processing is necessary for us to comply with the law.

Public task: the processing is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law.

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The lawful basis for processing special category personal data

Not applicable.

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Relevant legislation 

Acts of Parliament

Statutory Instruments

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The legitimate interests for the processing

Not applicable.

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Who we share your data with

Planning applications are held as a public register as required by the Development Management Procedure Order 2015. The information is published on the Planning area on our website with the exception of:

• Personal contact details of the applicant: telephone numbers, email addresses
• Signatures
• Personal sensitive information
• Information identified as confidential

If you are submitting supporting information which you consider confidential, or wish to be specifically withheld from the Public Register, please bring this to our attention.

It is our policy to publish comments received in relation to a planning application on the Planning area of our website with the exception of:

• Personal contact details of the commentor: address, telephone numbers, email addresses
• Signatures
• Personal sensitive information
• Information identified as confidential

You may request to have your name and/or your address removed by emailing dccomments@hastings.gov.uk. If you request this your comment will be treated as anonymous and will not be considered when deciding the application.

We may disclose information to third parties where it is necessary to comply with a legal obligation.

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Transfers of personal data to any third countries or international organisations

Any contracts with providers who might host personal information abroad have appropriate clauses to ensure adequate technical and organisational security measures are in place.

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How long we keep your personal data

Planning applications are kept permanently.

For information about how long we keep your personal data, please refer to our data retention policy.

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Your rights

You can find out more about each of your rights on our Your privacy page.

You can ask for access to the information we hold on you.

You can ask to change information you think is inaccurate.

You can ask to limit what we use your personal data for.

You can object to us processing your personal data.

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Your right to withdraw consent

Not applicable.

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Mailing list (Planning Application Notifications) 

We provide an automated mailing list so that you can keep up to date on planning applications in the town. Users are able to opt in and opt out as they require.

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Your obligation to provide the personal data

To submit or comment on a planning application you must provide personal data. If you do, we will not be able to process your application or comment.

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The existence of automated decision-making, including profiling

Not applicable.

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Your right to lodge a complaint with a supervisory authority

The Information Commissioner is the UK's independent body set up to uphold information rights.

If you would like to know more about your rights under the Data Protection law, and what you should expect from us, visit the Information Commissioner's website.

If you have any concerns regarding our privacy practices or about exercising your Data Protection rights, you may contact the Information Commissioner's Office:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113 or 01625 545 745
Email: casework@ico.org.uk

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