FOI request (FOIR-602922310)

Maintenance systems and associated software

Requested Fri 05 April 2024
Responded  Fri 26 April 2024

I am writing to request information under the Freedom of Information Act regarding the maintenance systems and associated software used within the local council.

Specifically, I would like to request the following information:

1. The name(s) of the software used for maintenance management systems (Typically known as CMMS, EAM, Asset Management, Facilities Management) within the council.

2. The number of users licensed to use the maintenance management system software.

3. The annual cost associated with the maintenance management system software.

4. The individual or department responsible for managing and overseeing the maintenance management system software.

5. The expiration date of the current contract(s) for the maintenance management system software.

Additionally, I would also like to request information regarding the following:

6. The software used to manage the allocation of equipment within the council, for example lawn mowers, road sweepers, waste collection vehicles.

7. How are the above jobs allocated?

8. The software used for maintaining buildings, homes, playgrounds, green spaces, grounds, and so on within the local council.

9. The software used for registering accidents or damages within all equipment or assets owned or leased within the facility.

10. How failures of equipment, machinery, vehicles, damages to property and supplies are logged within the facility.

11. Name of software used to ensure equipment, machinery and any other items are fit for use for example periodic testing and calibration (for example, fire extinguishers).

12. With property, how are they maintained, how is the data logged for example testing, alarm checks, inspections of homes and which software is used to support this if any?

Response

Hastings Borough Council does not use any software for maintenance management systems.