FOI request (FOIR-355131311)

Financial Management Systems

Requested Mon 09 August 2021
Responded  Thu 12 August 2021

I would like to raise a Freedom of Information Request regarding your Financial Management/ERP system:

1. What Financial Management/ERP System does the council use?

2. Who is ultimately responsible for the system (name and title)?

3. How many users access the system across the council?

4. Is the system hosted locally or is it a cloud solution?

5. Does the council intend to move the system to the cloud?

6. When did the contract commence and when will it expire?

7. Do you intend to evaluate alternative solutions when the contract expires?

8. Are you in a shared service for either ICT or Financial Management/ERP?

9. If yes, what is the nature of the shared service?

10. If no, what plans do you have for shared service/partnership working?

If the Finance system is run/managed in-house:

11. What is the annual software (licence and support) charge payable to the Financial Management/ERP system provider?

12. What was the initial capital cost of the system payable to the supplier?

If the Finance system is hosted remotely (via the cloud):

13. How are the annual charges made up (software licence/support charge, hosting charge etc.)?

Response

1. Unit4 Business World On!

2. Peter Grace, Assistant Director Financial Services and Revenues

3. All staff access the system (approximately 350)

4. Cloud solution

5. Not applicable

6. Current contract commenced April 2019, expires 27th April 2022

7. Information not held

8. Yes

9. Shared ERP system with Rother District Council

10. Not applicable

11. Not applicable

12. Not applicable

13. Single charge for Software as a Service