FOI request (FOI-96905168)

Software

Requested Fri 23 November 2018
Responded  Thu 24 January 2019

Please can you provide information relating to the types of software (and suppliers) you may be using for;

1. What is the name of your current Finance (accounting) software (name of vendor or supplier)?

a. What is the current version of the Finance software?

b. Is the Finance software hosted on-premises by the authority, off-premises by the supplier or delivered via the public cloud?

c. What was the original date of purchase or contract start date for your Finance software?

d. When is the contract renewal or expiry date for your Finance software?

e. What is the cost of annual support and maintenance (last financial year April 2017 - March 2018) for your Finance software?

2. What is the name of your current Payroll software (name of vendor or supplier)?

a. What is the current version of the Payroll software

b. Is the Payroll software hosted on-premises by the authority, off-premises by the supplier or delivered via the public cloud?

c. What was the original date of purchase or contract start date for your Payroll software?

d. When is the contract renewal or expiry date for your Payroll software?

e. What is the cost of annual support and maintenance (last financial April 2017 - March 2018) for your Payroll software?

3. What is the name of your current HR software (name of vendor or supplier)?

a. What is the current version of the HR software

b. Is the HR software hosted on-premises by the authority, off-premises by the supplier or delivered via the public cloud?

c. What was the original date of purchase or contract start date for your HR software?

d. When is the contract renewal or expiry date for your HR software?

e. What is the cost of annual support and maintenance (April 2017 - March 2018) for your HR software?

4. What is the name of your current Analytics/Business Intelligence software (name of vendor or supplier)?

a. What is the current version of the Analytics/Business Intelligence software?

b. Is the Analytics/Business Intelligence software hosted on-premises by the authority, off-premises by the supplier or delivered via the public cloud?

c. What was the original date of purchase or contract start date for your Analytics/Business Intelligence software?

d. When is the contract renewal or expiry date for your Analytics/Business Intelligence software?

e. What is the cost of annual support and maintenance (April 2017 - March 2018) for your Analytics/Business Intelligence software?

5. What is the name of your budgeting and forecasting system (software)?

a. Does your budgeting and forecasting system add on to your Finance software or is it a standalone system?

b. Is the budgeting and forecasting software hosted on-premises by the authority, off-premises by the supplier or delivered via the public cloud?

c. When was your budgeting and forecasting system purchased (please provide the exact date if possible)?

d. When is the contract renewal or expiry date for your budgeting and forecasting system?

e. What is the cost of annual support and maintenance for your budgeting and forecasting system?

6. Do you currently use an online procurement or e-Marketplace system, if so which one?

7. Does the authority outsource any of its Business Process (BPM) to a third party supplier, if so what Business Processes and to who are they contracted out to?

8. Is your IT function in-house or outsourced?

a. If outsourced please provide the name of your current managed services provider?

b. What services are outsourced?

c. When was the original contract start date of that contract(s)?

d. What is the contract(s) up for renewal?

e. What is the total value of the outsourcing contract(s)?

9. Are any of the Finance, HR and Payroll, Budgeting and Forecasting services delivered to the authority via a shared service with other authorities, if so with what other authorities, if so what services and with what authorities?

Response

1. Unit4 Business World On!

a. Milestone 6

b. Off-premises by the supplier

c. 28th April 2017

d. 27th April 2019

e. £121,752 (Which is split 50:50 with Rother District Council)

2. Unit4 Business World On!

a. Milestone 6

b. Off-premises by the supplier

c. Unit4 Business World On! is an Enterprise Resource Planning (ERP) system that includes payroll functionality. The original contract start date is therefore the same as question 1c.

d. Unit4 Business World On! is an Enterprise Resource Planning (ERP) system that includes payroll functionality. The renewal date/expiry date is therefore the same as question 1d.

e. Unit4 Business World On! is an Enterprise Resource Planning (ERP) system that includes payroll functionality. The support and maintenance costs are therefore included in question 1e.

3. Unit4 Business World On!

a. Milestone 6

b. Off-premises by the supplier

c. Unit4 Business World On! is an Enterprise Resource Planning (ERP) system that includes HR functionality. The original contract start date is therefore the same as question 1c.

d. Unit4 Business World On! is an Enterprise Resource Planning (ERP) system that includes HR functionality. The renewal date/expiry date is therefore the same as question 1d.

e. Unit4 Business World On! is an Enterprise Resource Planning (ERP) system that includes HR functionality. The support and maintenance costs are therefore included in question 1e.

4. Unit4 Business World On!

a. Milestone 6

b. Off-premises by the supplier

c. Unit4 Business World On! is an Enterprise Resource Planning (ERP) system that includes Analytics/Business Intelligence functionality. The original contract start date is therefore the same as question 1c.

d. Unit4 Business World On! is an Enterprise Resource Planning (ERP) system that includes Analytics/Business Intelligence functionality. The renewal date/expiry date is therefore the same as question 1d.

e. Unit4 Business World On! is an Enterprise Resource Planning (ERP) system that includes Analytics/Business Intelligence functionality. The support and maintenance costs are therefore included in question 1e.

5. Unit4 Business World On!

a. Included in Unit4 Business World On!

b. Off-premises by the supplier

c. Unit4 Business World On! is an Enterprise Resource Planning (ERP) system that includes Budgeting and Forecasting functionality. The original contract start date is therefore the same as question 1c.

d. Unit4 Business World On! is an Enterprise Resource Planning (ERP) system that includes Budgeting and Forecasting functionality. The renewal date/expiry date is therefore the same as question 1d.

e. Unit4 Business World On! is an Enterprise Resource Planning (ERP) system that includes Budgeting and Forecasting functionality. The support and maintenance costs are therefore included in question 1e.

6. Yes. Hastings Borough Council is a member of the East Sussex Procurement Hub and the e-Marketplace system that we use is In-tend. Portal details can be found at: https://www.sesharedservices.org.uk/esourcing

7. No

8. In-house

a. Not Applicable

b. Not Applicable

c. Not Applicable

d. Not Applicable

e. Not Applicable

9. We jointly procured our Unit4 Business World On! system with Rother District Council. However, the software instances are functionally discrete.