FOI request (FOIR-813288233)

Council Mileage

Requested Mon 16 March 2026
Responded Wed 25 March 2026

This is a Freedom of Information request relating to mileage allowances.

 

Please could you provide me with the following information for each of the previous two financial years as well as the current year (2023-24, 2024-25 & 2025-26):

 

1. Current Policy & Rates: A copy of, or link to, the council's current policy regarding staff mileage claims. Please confirm the standard rate(s) paid per mile for cars and vans (e.g., the HMRC approved rate of 45p per mile).
2. Total Expenditure & Miles: The total amount of money spent by the council on reimbursing staff for business mileage claims during the specified financial year, and the total number of miles this expenditure represents.
3. Total Expenditure & Miles: The total amount of money spent by the council on reimbursing staff for business mileage claims during the specified financial year, and the total number of miles this expenditure represents.
4. Expenditure: The total spent by the council on reimbursing business miles. If multiple rates are used, if possible please provide a breakdown by reimbursement at each rate.
5. Number of Claimants: The total number of individual staff members who made one or more business mileage claims during the specified financial year

---

Response

Q1. Please see attached copy of Expenses Policy which covers claiming mileage.

Hastings Borough Council currently have 1 legacy staff member who receives .505p per mile, 5.5p of this is taxable as above HMRC rate of .45p, all other claimants paid .45p

Q2. & Q3. these are the same question. 

2023/24 11613.11 miles £5,248.12

2024/25 7220.54 miles £3,071.25

2025/26 10446.98 miles £4,190.03

Q4.

2023/24 £5,248.12 of which £2,256.43 was paid at .505p per mile, £32.00 paid at .115p per mile, £46.80 paid at .65p per mile. The remainder of £2,912.89 was paid at .45p per mile

2024/25 £3,071.25 of which £1,132.73 was paid at .505p per mile, £277.25 was paid at .65p per mile, £87.45 paid at .15p per mile, £93.52 paid at .14p per mile. The remainder of £1,480.30 was paid at .45p per mile

2025/26 £4,190.03 of which £211.90 was paid at .65p, £400.31 paid at .14p, £952.97 paid at .505p. The remainder of £2,624.85 was paid at .45p

Q5.

2023/24 - 25 staff claimed

2024/25 - 15 staff claimed

2025/26 - 17 staff claimed

Attachments

• FOIR-813288233_FOIR-813288233_1-Employee_Travel_and_Expenses_Policy__Procedures_March_2026.docx