FOI request (FOIR-496525847)

Grounds/Trees/Playgrounds Maintenance and Management Software

Requested Mon 13 March 2023
Responded  Mon 27 March 2023

1. What software you are using for your grounds maintenance?

2. What software you are using for your tree management?

3. What software you are using for your playground management?

4. For each of the above please can you provide the following details:

a. What is the annual spend on each of these software contracts?

b. What are the start date and duration of each of these software contracts?

c. Is there an extension clause in each of these software contracts and, if so, the duration of the extension?

d. Has a decision been made yet on whether each of these software contracts are being either extended or renewed?

e. Who is the senior officer (outside of procurement) responsible for each of these software contracts?

Response

1. What software you are using for your grounds maintenance?

Brightly Confirm

2. What software you are using for your tree management?

Brightly Confirm

3. What software you are using for your playground management?

Brightly Confirm

4. For each of the above please can you provide the following details:

a. What is the annual spend on each of these software contracts?

NOTICE OF REFUSAL

The information you have requested regarding annual spend is commercially sensitive and falls under Section 43 of the Freedom of Information Act - Commercially Sensitive Information.

Information prejudicing commercial interests - commercial interest relating to an organisations commercial activity and may include trading activity procurement and relationships with third parties.

The exemption afforded by Section 43 is subject to what is known as the 'public interest test'. When applying the test in a particular case a public authority is deciding whether the public interest is better served by non-disclosure than by disclosure.

Although the Freedom of Information Act does not define 'in the public interest', there is a presumption under Freedom of Information that openness is in the public interest. In applying the public interest test a public authority will take into account the distinction that has been often made by courts between things that are in the public interest, and things that merely interest the public. Where applicants have not identified public interest considerations succinctly or accurately, the public authority has a responsibility under the Act to make their own assessment of the public interest considerations in the particular case.

We have identified the following public interest factors that may be seen as encouraging the disclosure of information:

a) accountability of public spending

We consider these factors to be of limited relevance in relation to the information in question.

Public interest factors seen as encouraging non-disclosure are, generally, the exemptions themselves. In consideration of this matter we came to the following conclusions:

a) ensuring that companies are able to compete for business fairly

b) damage to reputation and/or financial interests

In weighing the factors for and against disclosure we have concluded that the likely benefit to the applicant and the wider public of disclosure is outweighed by the likely prejudice caused by such disclosure and that therefore the public interest is better served by non-disclosure.

For the reasons given above we will not be communicating to you the information you have requested.

b. What are the start date and duration of each of these software contracts?

01/03/2023, 1 Year

c. Is there an extension clause in each of these software contracts and, if so, the duration of the extension?

Contract is annual rolling

d. Has a decision been made yet on whether each of these software contracts are being either extended or renewed?

Contract has just been renewed for another year

e. Who is the senior officer (outside of procurement) responsible for each of these software contracts?

Head of Information Technology