HMO supporting documents

During the licensing process, and the duration of your licence, you will be required to provide copies of certain items of supporting documentation. Some of these are required before a licence can be issued, and others will be requested afterwards, and it will be a condition of your licence that you provide the required items at appropriate intervals, or upon demand.

The following is a guide to which items you may need to submit to us, although specific requirements will vary depending on the type of property being licensed.

Documents required as part of your licence application (a licence cannot be issued unless these items are submitted)

• A completed, signed Application Form
• A disclosure document, or ‘Subject Access Form’ relating to unspent criminal convictions. For more information on how to apply for these, you may wish to read our ‘What is a Fit and Proper Person’ information.
• Floor plans of the property, preferably to scale, identifying the use of each room, the locations of bathrooms, toilets and kitchens, and approximate size of each room, and the location of heat/smoke detectors, break glass call points, control panel and emergency lighting points

Documents you may be required to submit as a condition of the licence:

• A CORGI gas safety certificate for all gas installations, appliances and flues
• A current NICEIC or ECA periodic electrical inspection report carried out in the last ten years for the electrical installation in the property
• Recent Portable Electrical Equipment (PAT) Test Reports (if you provide appliances to tenants)
• British Standard BS5839 test reports relating to the Automatic Fire Detection System (if applicable)
• British Standard BS5266 test reports relating to the Emergency Lighting installation (if applicable)

A written furniture safety declaration, declaring that all furniture supplied by you for the tenants is compliant with the current safety requirements of any enactment.

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